Microsoft Exchange Mail Server – How to Filter Spam
Exchange Mail Server – How to Filter Spam
By: John J. Oimann
Due to the increasing amount of spam, effective filters are needed to monitor and block junk messages, it is the only way to ensure correct functioning of Microsoft Exchange
Spam e-mail has turned out to be one of the greatest threats for todays business world because they add trouble and cut down productivity. Companies receive thousands of deceptive, indecent and irking e-mails in bulk on a regular basis. Spam is a jargon used commonly to express discarded, undesirable and promotional e-mails or junk e-mails. Spam is not an acronym, thus it doesn’t denote something. A spam e-mail is usually an e-mail with commercial content that is sent to thousands of recipients who never requested any kind of information from the person or organisation sending it.
Getting huge volume of unwanted commercial e-mails can significantly cost the individuals and businesses a lot of time and resources as they have to sort out the legitimate mails, removing the unsolicited messages and this process, at times, become very exhaustive and frustrating, thus hindering efficiency.
Deleting spam is a time consuming process, email server up-time and performance suffers, and your network faces a security risk from malevolent messages. Furthermore, the company also faces the risk as these spam mails might lead to irreparable harm to the systems, thus causing disorder and big loss of work and capital to the company.
The only measure against the spam threat ensuring total security and protection is professional assistance. Thus, the server should be shielded to assure that all the passing information is filtered and fire-walled against spam. Normally a spam filter for an e-mail server is software that analyzes every incoming e-mail, detects spam based on standard configurations and removed the unwanted junk mails so they never end up in the users’ inbox One of the often used mail servers is the Exchange Server developed by Microsoft, and this product from Microsoft makes core mail services fast and reliable.
Anti spam plugins for Microsoft Exchange is a great help filtering and blocking unwanted mail. A server side spam filter enables users to automate the procedure to sort and remove spam at the server level i.e. before it reaches the internal network and each user’s personal computer. An automatic procedure that filters out spam is recommended because it protects your internal network and each single connected personal computer. In addition is prevents loss of data and user downtime.
As the anti-spam technology cant be taken as perfect, conducting a manual checking by network administrator is a suitable measure to scrutinize the periodically filtered out messages to ensure that the exchange server spam filter is not detecting messages that are not really spam.